Experience the power and versatility of digital records management our Document Management System
The traditional way of maintaining business records hampers organizational efficiency in many ways: it takes up a lot of physical storage space; locating files/folders is tedious work; handling paper-based documents is a cumbersome task and sensitive business information in these documents could be compromised due to a security breach.
A Document Management System is the ideal solution that helps you overcome the above challenges. However, most small and mid-sized businesses many not have the resources to invest in a full-fledged, in-house DMS.
At Infinity Servisols, we work as your trusted DMS service provider, supporting you with the complete gamut of responsibilities across the complete data management cycle.
Using hi-end commercial scanners, we are able to digitize a variety of document categories, including several types of official records, sales & invoice copies, legal data, medical records and accounting data, among others. Apart from regular document scanning, we also offer large-format scanning and book scanning
Improve Productivity – Go Paperless
Overview of our DMS
Data Collection
We will start collecting the data from the data source and start stacking 7-10 files in one go.
Data Storage
We will store the stacked files in a sequential order ensuring that there is no mix up of documents.
Scanning
Ensure each document is scanned, interact with scanning software to indicate when a batch is complete, perform QC and review images and complete.
Document Prepping
We will Prep documents for scanning to include; separate document by type, separate multiple page documents from single page documents, ensure all paper clips, staples and other fasteners are removed, types by size of the document.
File Naming
We will decide the nomenclature for naming the file based on Categories, Location of the file and a unique key.
Categorization
This phase is very crucial as the entire logic of document retrieval application will be based on this stage.
Data Storage
After defining the primary and secondary (backup) storage location the scanned images will be store accordingly.
Image Processing
At this stage we would check the document image for clarity and raised the required flags as most of the documents are photocopied or legacy documents which would not be captured with the same clarity.
Document Conversion
Scanned documents would be converted into PDF file or the required format for the application to retrieve.
Document Barcode/Indexing
Scanned documents before stored and while they are named and stored would be bar-coded and indexed to mirror the categorization logic.
Key features of our DMS!
Lesser physical storage space
Streamlined document workflow
Secure digital storage, underlined by quick & easy retrieval of business information
Better regulatory compliance
Robust search function
Excellent user access control management
Wide file format support
Contact Us for more Information.
Take the first step towards digitization of your paper records; improve operational efficiency and optimize costs with our proven DMS. To know more,